Staffing agency payroll that runs on your pay rules.
We build the AI layer between your scheduling system and payroll: every timesheet row validated against your pay rules, the broken ones flagged for a person, and a clean upload file dropped every run — W-2 and 1099, every facility, one run.
Official services partner of the platforms defining AI
NVIDIA
Anthropic
Every pay period starts with a broken file.
From payroll leads we have sat with: a clinical-staffing company running biweekly payroll for W-2 and 1099 clinicians across dozens of client facilities — where the scheduling system’s timesheet export can’t be used as-is, and a person does by hand what AI should be doing before every run.
The timesheet export arrives broken
Missing payroll IDs, facilities the file can’t map, admin-time rows with no facility code, junk rows that aren’t pay at all. Timesheet reconciliation means a person reads every line before payroll can start.
The same clinician is two pay types
W-2 this period, 1099 the next — and the locum who converted mid-year shows up in both worlds at once. The file doesn’t know that; your payroll person has to.
Every facility pays differently
Call rate versus regular rate, site-specific rules for dozens of client facilities — and the rule that decides which applies lives in someone’s head, or in an email thread.
New providers every pay period
Clinicians appear in the export with no payroll ID, so nothing matches them. The ID is the constant that ties a timesheet row to a person — and it should have seeded itself.
The run waits on one person
The biweekly run can’t start until the one person who knows the rules finishes hand-fixing the file. Vacation, sick day, resignation — the payroll calendar doesn’t care.
Contractor payroll services you run by hand cost the same weekend, every two weeks.
What the manual way looks like at a staffing company paying W-2 and 1099 contractors across dozens of client sites. Your numbers will differ — tracing one pay cycle with AI in the loop puts figures on yours before anything gets built.
From an anonymized engagement — a clinical-staffing company paying W-2 and 1099 clinicians across dozens of hospital sites
Your pay rules become the payroll run.
No new payroll system to migrate to. The rules your best payroll person applies to every file become the system — AI agents run them on every timesheet, and people handle only the flagged rows.
- 01
Trace one pay cycle
We follow one biweekly file from scheduling-system export to payroll upload — which rows break, which rules your payroll person applies, where the rates actually live.
- 02
Encode the pay rules
Facility rates, call versus regular pay, W-2 and 1099 handling, locum conversions, admin-time rows, payroll-ID matching — documented with your team and encoded as rules you own.
- 03
AI runs the file; people judge the exceptions
Every timesheet is validated against your rules; the broken rows land with a person, the reason attached, and the clean upload file drops for payroll. It parallel-runs against your old way until you trust it.
Staffing agency payroll software gives you a calculator. We encode your pay rules.
Off-the-shelf staffing agency payroll software is genuinely good at what it is built for: gross-to-net math, tax filings, direct deposit. What it cannot hold is yours — the facility-specific rates, the locum who converted to 1099 mid-year, the admin-time rows that aren’t pay, the export rows that are junk by inspection.
We build AI agents that sit between your scheduling system and the payroll system you already run — validating every row against your encoded rules, flagging exceptions for a person, producing the upload file. In your cloud, on your rules, and you own the IP. We advise, build, and run it with you — not a license and a training video.
The payroll ID is the constant. If it’s not there, the file doesn’t know who to pay.
Led by Peter Enestrom.
Asked by staffing-agency payroll and ops leads.
The straight answers, before you book anything.
Staffing agency payroll is paying the workers you place — W-2 employees, 1099 contractors, and locums, sometimes the same person in two categories in one year — across client sites that each pay differently. Whether you call it anesthesia payroll, CRNA payroll, or locum tenens payroll, the shape is the same: timesheets come out of a scheduling system, and someone reconciles them against your pay rules before the payroll system will accept the file. AI does that reconciliation; people resolve the exceptions.
The software gives you a calculator: gross-to-net, taxes, deposits. It does not know that one facility pays a call rate and another doesn’t, or that this clinician converted from locum to 1099 in March. We keep whatever payroll system you run and build the AI layer on your pay rules around it — so the run reflects how your agency actually pays people, not how a vendor thinks agencies pay people.
No — we are not a payroll bureau, and we don’t take the run off your hands. Contractor payroll services stay yours; we build the AI system that lets your team run payroll for your contractors without the hand-fixing: broken rows flagged, exceptions resolved by your people, clean upload file out. If you want to outsource payroll entirely, a bureau is the right call — that just isn’t us.
Different buyer, different page. This page is for the staffing agency paying placed workers across client facilities. If you employ your own clinical workforce and your pain is scheduling, credentialing, and payroll inside one health system or practice group, the healthcare workforce management page is written for you. Same underlying pattern — AI on your rules, exceptions to people — different rules.
No. The AI layer sits between your scheduling system and the payroll system you already run, and its output is the upload file your payroll system expects. If your file pain isn’t staffing-specific — any industry, any payroll — the automated payroll processing page covers the generic version of the same work.
They’re rules, and rules are exactly what we encode. A locum converting to 1099 mid-year, a call rate at one facility and a regular rate at another, admin time that bills nowhere — each becomes an if/then the AI applies to every row, every run. When a row breaks a rule it can’t resolve, it goes to a person with the reason attached — and that resolution becomes the next rule.
Start with one workflow.
Tell us where your team loses hours. We will come back with a straight answer on whether AI can help, what it would take, and what it would pay.