Order intake enters itself
Orders arrive by email, PDF, and the customer portal. The system reads them, checks pricing and availability, and books them into the ERP. Your team touches only the exceptions.
Middle-market companies05
AI for the people who run the operation.
You own the operating number, but there is no digital department to hand the work to and no transformation budget to fund one. Zaigo finds the workflows your managers carry by hand, automates them inside the systems you already run, and leaves your team running them.
Where you are01
The operation works. The plumbing shows.
What we hear from business leaders before the first call. If it sounds familiar, we will get along.
- 01
The systems grew up apart
The ERP went in years ago. Scheduling lives in a spreadsheet, quoting in an inbox, and the rest in someone’s head. Each piece works; none of them talk.
- 02
No bench for special projects
Your managers already run full days. Nobody has eight hours a week for a transformation initiative, and you are not hiring a digital department to run one.
- 03
Month-end is assembled by hand
The numbers the owner or the board sees are stitched together from exports and spreadsheets in the first week of the month, by people who have other jobs.
- 04
Every pitch assumes an IT department
The demo ends with “your IT team handles the integration.” There is no IT team — there is an ops manager with a laptop and a full calendar.
In your operation02
The coordination work disappears.
Not a new system of record. The workflows your team already runs, with the manual middle taken out.
Month-end assembles itself
The report pack pulls from the ERP, the scheduling sheet, and the inboxes, reconciles the differences, and lands in your inbox before the board asks.
Scheduling leaves one head
The schedule your best dispatcher carries around becomes a shared system: capacity, priorities, and constraints in one place. A vacation stops being a risk event.
Exceptions before expedites
A late supplier confirmation or a job drifting past its promise date surfaces while it is still cheap to fix — not when a customer calls.
How it works for you03
No program office. No new headcount. No rip-and-replace.
The engagement is shaped for a lean operation: few meetings, one workflow in scope, and your people running the system when we leave.
- 01
Your ops lead is the interface
One person on your side gives us an hour a week and makes the decisions. Everyone else keeps running the operation.
- 02
One workflow at a time
Picked by payback, automated, and measured against the baseline it replaced. We talk about the next workflow only when the first number is in.
- 03
Your systems stay
We wire into the ERP, the inboxes, and the scheduling tools already in place. Nothing is ripped out, and no new platform lands on your team.
- 04
Trained before we leave
Whoever owns the workflow learns to run the system before the engagement ends, with documentation they will actually use.
What it returns
20–30%Coordination time returned to the team, per workflow automated
Coordination time is the re-keying, the chasing, and the copying between systems — the hours between the real work. We measure it before we automate, and we report against the same baseline once the system is live, in the numbers you already track.
Start with one workflow.
Tell us where your team loses hours. We will come back with a straight answer on whether AI can help, what it would take, and what it would pay.