Accounts Payable Outsourcing
Accounts payable outsourcing, without the outsourcing.
We build AI agents that reconcile every invoice inside your systems, by your rules — you keep the team, the rules, and the IP.
Built with the leading AI platforms
NVIDIA
Anthropic
The broken Friday
The invoice fires never stop.
From an AP floor we have sat with: an interim CFO at a waste-services broker — 2,300 hauler vendors, 29,000 customer locations, every invoice keyed by hand — weighing outsourced capacity against a better answer.
Fighting invoice fires
Duplicates from the email-plus-scan double channel, late payments straining hauler relationships, an inbox that never empties — every week is triage.
The PO was there — “not found, not truly missing”
The purchase order exists; nobody can find it at keying time. The match fails, the exception queue grows, and the bill waits.
What did it cost me last year?
A six-yard container, serviced twice weekly, costs one number this week. What it cost last year means pulling the actual invoice, line by line.
“Slapped with 40% inflation — and we don’t see it”
Vendor price increases stay invisible unless someone goes and pulls the actual invoice. At line level, across 2,300 vendors, nobody does.
The vendor that consistently overbills
Everyone suspects it; nobody holds the line-level pricing history to prove it, and the follow-up call on the material variance never happens.
What manual costs
The manual way is a line item, not a feeling.
What we heard on one discovery call with a waste-services broker weighing a BPO against automation. Your numbers will differ — the first engagement puts figures on yours.
From an anonymized discovery call — a waste-services broker, 29,000 customer locations
How it works
Vendor payment automation that starts with your rules.
No new system, no outsourced floor. The rules your best AP person carries become the agents’ instructions — inside the systems you already run.
- 01
Map the invoice rules
We write down every rule a bill gets judged by — contract rates, surcharge tables, PO tolerances, what each service cost last year.
- 02
Build the agents in your cloud
Build invoice extraction and proposed PO matching against the agreed vendor and contract data. Test uncertain matches and approval routing with your AP team before enabling automated steps.
- 03
Your team takes only exceptions
Invoices that meet the tested rules can move to the next approved step. Potential duplicates, price changes, and missing rates go to a review queue, with payment approval controls agreed during scoping.
AP outsourcing moves the work to their floor. Encoding the rules keeps it on yours.
A BPO quotes seats and a 90-day ramp. The people learning your vendors sit on their floor, turn over, and take the knowledge with them when the contract ends.
We build AI agents that reconcile invoices inside your systems, against your encoded rules. The work stays with your team, the rules run in your cloud, and the IP stays yours.
Led by Peter Enestrom.
Questions
Asked by finance leaders weighing a BPO.
The straight answers, before you book anything.
What’s holding your business back?
A workflow ready for automation. An AI product you want to build. A problem that has sat on the roadmap for years. Let’s talk about what it would take to solve it.
Talk to Zaigo