Two-way matching with your exceptions encoded.
We encode your match and exception rules — PO tolerances, no-PO logic, contract-rate enforcement — so only true exceptions reach a person.
Official services partner of the platforms defining AI
NVIDIA
Anthropic
The bills keep coming. Nobody can say what we owe.
From AP inboxes we have sat inside: PE-backed services businesses running 2,000+ vendors, with every match and exception carried in someone’s head.
Bills with no PO behind them
Invoices arrive with no purchase order to match against — two-way matching is impossible, so the bill waits while someone works out who approved it.
Burned by the extraction pitch
The last tool promised automation and delivered 20% accuracy. Fields get extracted; a human still decides what to do with them. The bottleneck was never the reading.
The inbox at scale
Three thousand invoices a day through one chaotic inbox — a 15,000-bill backlog, 130 people matching invoices by hand, and the match still loses to the mail.
Price creep nobody checks
Nobody checks invoice prices against the contracted price sheet since she left. Hauler rates creep until the quarterly review, and pass-through charges get eaten instead of billed.
The 70-page supplier PDF
One supplier sends a 70-page PDF someone splits by hand into 34 sub-invoices. Payment files fail, duplicate invoices slip through, and bills for work never done get paid.
Hand-matching is a headcount, not a workflow.
What we have measured inside high-volume AP organizations. Your numbers will differ — the first week puts figures on yours before anything gets built.
From anonymized engagements — waste services, facilities, distribution
We encode your exceptions.
No new system for your team to learn. The match rules your best AP person carries in their head become the workflow.
- 01
Shadow the inbox
One week inside your AP inbox catalogs every exception type: the bill with no PO, the stale PO, the rate that crept. That becomes your written rule set.
- 02
Encode the match
Rules get written against your vendors and contracts: PO tolerances, no-PO logic, contract-rate enforcement, approval routing. Matching invoices to purchase orders becomes automatic where the rules hold.
- 03
Touchless, then exceptions
Matching invoices post without a touch. The rest land in an exception queue routed by vendor or entity. Your team decides exceptions, not every bill.
They sell extraction. Extraction was never the hard part.
AP software extracts fields, then hands the bill back to a human — the invoice with no PO, the stale PO, the rate that crept. The demo runs on clean PDFs; your inbox doesn’t.
Matching invoices to purchase orders is a rule problem, not a reading problem. AI does the reading; we encode your exception rules into the flow you already run — the two-way match happens before payment.
We didn’t know what we owed until the quarterly review. Now the match runs before payment, and the only thing in the queue is a real exception.
Led by Peter Enestrom.
Asked by controllers and AP managers.
The straight answers, before you book anything.
Two-way matching checks the invoice against the purchase order — what was ordered versus what was billed. Three-way matching adds the receiving report, confirming what actually arrived before payment. We encode whichever your controls require, including the tolerance levels your team applies today.
No-PO bills follow your no-PO logic, not a generic one. We encode how your team handles them today — which vendors are allowed to bill without a PO, which approver each one routes to, and what back-up is required — so the exception queue holds only the bills that genuinely need a decision.
AP software extracts fields and ships generic match rules; your business runs on exceptions — contract rates, pass-through terms, vendor-by-vendor quirks. Extraction was never the hard part. We encode your exception rules into the flow you already run, so only true exceptions reach a person.
Your contracted price sheets become part of the rule set. Every invoice line is checked against the contracted rate before payment, so a rate that crept is flagged on the first invoice it appears on — not at the quarterly review.
Capture is getting the bill out of the inbox and into data — reading the emailed PDF, the scan, the photo. Processing is everything after: matching it to the purchase order, checking it against your rules, and posting it. Capture quality matters, but the exceptions in processing are where the manual work lives.
Start with one workflow.
Tell us where your team loses hours. We will come back with a straight answer on whether AI can help, what it would take, and what it would pay.