AP invoice automation built around your exceptions.

Two-way matching compares the invoice to the purchase order. Three-way matching adds the receiving document — proof the goods or services actually arrived. Most exception queues come from bills that fail one of those checks, or that arrive with no PO to match against at all.

We define no-PO checks with your team: who approved the spend, which vendor sent it, and whether the amount fits a contract. Approval requirements and unresolved exceptions are part of the agreed workflow.

The software ships with generic rules because it cannot know yours — your vendors, your contracts, your tolerance for a stale PO. It extracts fields on clean documents, then sends every real exception to a human anyway. Encoding the exceptions is the work; extraction is a commodity.

A workflow can compare invoice lines with contract rates and flag changes for review. Coverage depends on the available rate sheets, invoice data, and the rules tested with your team.

Invoice capture is getting the data off the document — reading the emailed PDF or the mailed bill. Invoice processing is everything after: matching, coding, approval, posting. Capture was never the bottleneck in the AP inboxes we have sat inside; deciding what to do with the exceptions was.

Yes — vendor master file hygiene is part of setup: duplicate vendor records, stale remit-to addresses, entities merged and never consolidated. The vendor dictionary the rules match against is only as good as that file. Matching against a dirty vendor master is where automation quietly fails — the same bill arrives under three vendor names and no rule ever fires.

The best AP automation software is still a system your team must adopt — a new inbox to learn, a per-seat license to renew. AP automation vendors ship a product; we deliver an engagement that encodes your exception rules inside the flow you already run, so failures land in the review queue your team already works. No new tool, no seat count — the documented rule set is yours.