Purchase order automation that runs on your purchasing rules.
We encode your purchasing rules — approvals, price checks, vendor terms — into AI agents that draft the PO and chase the acknowledgment.
Official services partner of the platforms defining AI
NVIDIA
Anthropic
The PO goes out. Then the chase begins.
From purchasing desks we have sat with: a PE-backed manufacturer running seven ERPs across its business units, where a purchase order still starts as an email or a hand-written form.
Requisitions on paper and email
Parts of the business still hand-write requisitions; the rest email a spreadsheet. Nothing enters the ERP until a buyer reads it and keys the PO.
Approval by email ping
Spend approvals move as email threads across business units — the PO waits in a drafts folder while someone chases the signature.
The acknowledgment chase
The PO goes out by email; the vendor’s confirmation comes back to one buyer’s inbox, or doesn’t. Nobody knows what is confirmed and what is open.
Price checked against the last invoice
Whether the vendor’s price matches the contract gets checked against memory or the last invoice — when it gets checked at all.
The rules live in one buyer’s head
Each vendor’s quirks — minimums, lead times, the right contact for a shortage — live with the buyer who has always run that desk.
Seven ERPs, seven PO processes
Each business unit keys POs its own way into its own ERP — the sponsor’s roll-up never sees a clean picture of open spend.
The purchase order is typed. Everything else is chased.
What the manual way looks like at a manufacturer whose requisitions arrive by email and paper, and whose purchasing rules live in buyers’ heads. Your numbers will differ — the first week puts figures on yours.
From anonymized engagements — PE-backed manufacturing business units
We encode your purchasing rules.
No purchasing platform for your team to adopt. The rules your best buyer carries become the check every PO passes.
- 01
Shadow one purchasing desk
We trace a week of POs from requisition to acknowledgment — reading, keying, chasing — and write down the rules only one buyer knows.
- 02
Encode the purchasing rules
Approval thresholds, contracted prices, vendor terms, per-business-unit logic — documented, encoded into agents, and deployed in your cloud environment.
- 03
POs draft; buyers decide exceptions
Each requisition is read against the rules and the PO drafted and dispatched; violations land in an exception queue a buyer decides.
The software sells you a license. Your purchasing rules are the product.
Purchasing software is a license plus a configuration project your team then maintains inside the vendor’s data model. The demo assumes one clean catalog; your business units run seven ERPs and a spreadsheet.
We are an AI implementation services firm: our AI reads each requisition against your encoded rules, drafts the PO, and routes only exceptions to a buyer — running in your cloud environment, yours to keep.
Led by Peter Enestrom.
Asked by presidents and purchasing leads.
The straight answers, before you book anything.
Purchase order automation is the path from requisition to a confirmed vendor order without a person keying it: the request is read, checked against your purchasing rules, drafted into a PO, dispatched to the vendor, and the acknowledgment chased. A person reviews drafts and decides the exceptions.
Purchasing software licenses you a platform your team configures and maintains inside the vendor’s data model. We are an AI implementation services firm — we encode your purchasing rules into agents that run in your cloud environment, and the encoded rules are yours to keep. There is no per-seat license and no new system of record.
No — those cover the pay side: vendor invoices arriving against your POs and the match that runs before payment. This page is the buy side — creating, approving, dispatching, and confirming the PO itself. Both are covered separately: see AP invoice automation and two-way matching.
No — that is the sales side, covered on our sales order processing page. This page is the procurement side: the POs your buyers issue to your vendors. Many manufacturers need both; the inboxes and the rule sets are different.
Your buyers do. The agents read, check, and draft; a person decides anything that breaks a rule. Every rule is documented, every decision is logged, and the exception queue shows the rule that was broken — supervision is the design, not an afterthought.
It is the normal starting shape. Rules are encoded per business unit and per ERP — a requisition from one unit is checked against that unit’s vendors, prices, and approval thresholds. There is no consolidation project to finish first.
Start with one workflow.
Tell us where your team loses hours. We will come back with a straight answer on whether AI can help, what it would take, and what it would pay.